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Inter-library Loan

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Definition

The inter-library loan (ILL) is an information-based service for libraries in Malaysia. This service allows customers to borrow original material or obtain copies of materials that are not available at the UiTM library. Customers who are eligible for this service may request the materials needed through the PTAR library.

ILL Service at Perpustakaan Tun Abdul Razak

PTAR is a member of the SPP Malaysia consortium and is registered with Perpustakaan Negara Malaysia (PNM) (the National Library of Malaysia). The ILL service at PTAR is divided into three categories:

  • Internal ILL (customer application at the Shah Alam and Selangor campuses)
  • External ILL (application in UiTM branch/state campus libraries)
  • External ILL (application for SPP Malaysia consortium members)

This service is given to the students, academic staff and administration staff of UiTM.


Internal ILL (customer application at the Shah Alam and Selangor campuses)

PTAR internal customer application (Shah Alam campus) to borrow materials from external libraries. The number of books and articles allowed for application at any one time is as follows:

Status   Books (Maximum Number)    Journal Articles (Maximum Number) 
 Staff  3
 Student  3

The duration of loan is dependent on the permission granted from the supplier’slibrary.


Charges and Payment (Photocopy Materials)

  1. The payment charge is set by the supplier’s library.
  2. The borrower must complete the payment (material charge, service fee and postage charges) when collecting the material.

External ILL (application in UiTM branch/state campus libraries)

Applications are accepted from the branch/state campus libraries of UiTM. The terms and conditions of the loan are as follows:

  1. A maximum of 20 books at a time.
  2. Loan period – one month (28 days).
  3. The materials allowed for loan are books (open collections) and articles only.
  4. - Material renewal can be done once only and if the material is not returned, further material loans will not be made.

External ILL (application for SPP Malaysia consortium members)

Applications are accepted from organisations under the SPP consortium to borrow PTAR materials. The terms and conditions of the loan are as follows:

  1. A maximum of 10 books at a time.
  2. Loan period – one month (28 days).
  3. The materials allowed for loan are books (open collections) and articles only.
  4. Material renewal can be done once only and if the material is not returned, further material loans will not be made.

ILL Application Procedure

  1. Customers are required to fill out the ILL form, which is the PTAR(BPP)/PAP/13/2013 form available at the customer service counter. The form can also be printed out from the PTAR portal.
  2. The ILL form must be completed with accurate information to expedite the application process.
  3. The complete form must be submitted to the ILL staff or the customer service counter staff or special library staff for further action.
  4. The duration to obtain the material is between one to three weeks (1-3 weeks) and depends on the availability of the material at the supplier’s library.
  5. Customers will be notified by email/telephone once the material is received by PTAR.
  6. Customers are required to collect the materials promptly at the customer service counter or the special library counter.
  7. The duration of the loan depends on the supplier’s library.
  8. Materials borrowed must be returned within 3 days from the date of return.
  9. Customers should notify the ILL staff if they wish to renew their loan (before the return date). Loan renewal for the material can only be done once.
  10. For materials that are charged (overseas applications), the applicant is required to make the payment upon collection of the material.
  11. If the material is not returned within six months by the borrowing library, the UiTM library will consider it as a lost book. The borrowing library will have to pay based on the book price including a processing fee of RM20.00.

ILL Form